Follow-up Agent

Sends personalised follow-ups after calls, demos and quotes, and stops as soon as the prospect replies.

How it works

Meeting endsDraft follow-upEmail

What it does

  • Follow-ups based on the meeting notes
  • Multi-step sequences with smart timing
  • Stops on reply or booking
  • Reports which messages get answers

Works with

GmailOutlookHubSpotZoomPipedrive+ most tools with an API

Who it's for

  • Sales teams sending quotes and proposals
  • Consultants and agencies after discovery calls
  • Any team where deals stall after the first meeting

Example: after a demo call

What comes in

Your Zoom call with a prospect ends.

What the Follow-up Agent does

The agent writes a recap email from the call notes with the next steps agreed, sends it within the hour, follows up after 3 and 7 days if there's no reply, and stops the moment the prospect responds.

Without vs. with the Follow-up Agent

Without the agentWith the Follow-up Agent
Follow-ups forgotten when the team is busyEvery deal gets a timely follow-up
Generic "just checking in" emailsFollow-ups based on what was discussed
Prospects get emails after they've repliedSequence stops on reply

What you need to get started

  • Your email account (Gmail or Outlook)
  • Your CRM or deal pipeline
  • Call notes or recordings (Zoom, Google Meet)
  • Your follow-up rules and tone

Don't have some of these yet? We help you set them up during onboarding.

From demo to live in 3–5 days

  1. Free demo

    We show the Follow-up Agent working and learn about your tools, volumes and goals. You get an exact quote after the call.

  2. Setup on your accounts

    We connect Gmail, Outlook, HubSpot and the other tools you use, and configure the agent with your rules, tone and content.

  3. Test with real examples

    We run the agent on your real cases, review the results with you and adjust until it handles them correctly.

  4. Go live with support

    The agent goes live. We monitor it during the first weeks and make improvements based on what we see.

Questions

Do emails come from my own address?

Yes. They're sent from your mailbox so replies come straight to you.

Can I review emails before they go?

Yes. You can approve each follow-up, or let it send automatically once you're happy with the drafts.

What does "starting from $49" include?

Setup of the Follow-up Agent on your accounts with its standard configuration. The final price depends on integrations, volume and customisation, and is confirmed after the free demo.

Can you customise it for our process?

Yes. Most clients ask for changes to the rules, wording or integrations. Bigger changes are quoted as custom development.

Who pays for AI and messaging usage?

Usage from providers such as OpenAI, Anthropic, Twilio or WhatsApp is billed to your own accounts. We help you set them up and estimate monthly costs during the demo.

See the Follow-up Agent on a live demo

30 minutes with our team, using examples from your business. No obligation.

Built and supported by Bitware TechnologiesEvery agent is designed, set up and maintained by our own team. You deal with the people who build it.

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