Invoice Processor

Captures supplier invoices, matches them to purchase orders and posts them to your accounting software.

How it works

InvoicesExtract & matchAccounting

What it does

  • Header and line-item capture
  • Matching to purchase orders
  • Duplicate and fraud checks
  • Approval flow before posting

Works with

QuickBooksXeroZoho BooksTallyNetSuite+ most tools with an API

Who it's for

  • Finance teams receiving many supplier invoices
  • Accounting firms processing invoices for clients
  • Companies with purchase orders and approvals

Example: a supplier invoice

What comes in

A PDF invoice emailed to accounts@yourcompany.com.

What the Invoice Processor does

The agent reads the supplier, invoice number, amounts and tax, matches it to purchase order PO-1043, finds the quantities agree, and posts it to Xero as a draft bill with the PDF attached for approval.

Without vs. with the Invoice Processor

Without the agentWith the Invoice Processor
Invoices typed in by handInvoices captured and posted automatically
Duplicate or wrong paymentsDuplicates and mismatches flagged
Month-end backlogsInvoices processed daily

What you need to get started

  • The inbox or folder where invoices arrive
  • Your accounting software (QuickBooks, Xero, Zoho Books, Tally, NetSuite)
  • Purchase orders, if you use them
  • Your approval rules

Don't have some of these yet? We help you set them up during onboarding.

From demo to live in 7–10 days

  1. Free demo

    We show the Invoice Processor working and learn about your tools, volumes and goals. You get an exact quote after the call.

  2. Setup on your accounts

    We connect QuickBooks, Xero, Zoho Books and the other tools you use, and configure the agent with your rules, tone and content.

  3. Test with real examples

    We run the agent on your real cases, review the results with you and adjust until it handles them correctly.

  4. Go live with support

    The agent goes live. We monitor it during the first weeks and make improvements based on what we see.

Questions

Does it pay suppliers?

No. It prepares and posts bills for approval. Payments stay with your team.

Does it handle tax like GST and VAT?

Yes. It reads tax lines and maps them to your tax codes, which we set up with you.

What does "starting from $49" include?

Setup of the Invoice Processor on your accounts with its standard configuration. The final price depends on integrations, volume and customisation, and is confirmed after the free demo.

Can you customise it for our process?

Yes. Most clients ask for changes to the rules, wording or integrations. Bigger changes are quoted as custom development.

Who pays for AI and messaging usage?

Usage from providers such as OpenAI, Anthropic, Twilio or WhatsApp is billed to your own accounts. We help you set them up and estimate monthly costs during the demo.

See the Invoice Processor on a live demo

30 minutes with our team, using examples from your business. No obligation.

Built and supported by Bitware TechnologiesEvery agent is designed, set up and maintained by our own team. You deal with the people who build it.

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