Payment Reminder

Chases overdue invoices with polite, escalating reminders by email and WhatsApp and records promised payment dates.

How it works

Overdue invoiceRemindGet paid

What it does

  • Reminder schedule you control
  • Payment link in every message
  • Records promised dates and replies
  • Weekly cash-collection report

Works with

QuickBooksXeroStripeRazorpayWhatsApp+ most tools with an API

Who it's for

  • Service businesses and agencies with overdue invoices
  • Distributors and B2B suppliers on credit terms
  • Subscription and education businesses

Example: an overdue invoice

What comes in

Invoice INV-2207 is 5 days overdue.

What the Payment Reminder does

The agent sends a friendly email with the payment link, follows up on WhatsApp after 3 days, and when the customer replies "will pay Friday", records the promised date and pauses reminders until then.

Without vs. with the Payment Reminder

Without the agentWith the Payment Reminder
Chasing payments is awkward and forgottenPolite reminders go out on schedule
No record of promises to payPromised dates recorded automatically
Cash comes in lateCustomers get an easy payment link

What you need to get started

  • Your accounting or billing software
  • Email and WhatsApp Business account
  • Your reminder schedule and tone
  • A payment link provider (Stripe, Razorpay or similar)

Don't have some of these yet? We help you set them up during onboarding.

From demo to live in 3–5 days

  1. Free demo

    We show the Payment Reminder working and learn about your tools, volumes and goals. You get an exact quote after the call.

  2. Setup on your accounts

    We connect QuickBooks, Xero, Stripe and the other tools you use, and configure the agent with your rules, tone and content.

  3. Test with real examples

    We run the agent on your real cases, review the results with you and adjust until it handles them correctly.

  4. Go live with support

    The agent goes live. We monitor it during the first weeks and make improvements based on what we see.

Questions

Will it upset my customers?

Reminders start friendly and escalate gradually, in your tone. You can exclude key customers or pause reminders at any time.

Does it know when an invoice is paid?

Yes. It checks your accounting software and stops as soon as payment is recorded.

What does "starting from $49" include?

Setup of the Payment Reminder on your accounts with its standard configuration. The final price depends on integrations, volume and customisation, and is confirmed after the free demo.

Can you customise it for our process?

Yes. Most clients ask for changes to the rules, wording or integrations. Bigger changes are quoted as custom development.

Who pays for AI and messaging usage?

Usage from providers such as OpenAI, Anthropic, Twilio or WhatsApp is billed to your own accounts. We help you set them up and estimate monthly costs during the demo.

See the Payment Reminder on a live demo

30 minutes with our team, using examples from your business. No obligation.

Built and supported by Bitware TechnologiesEvery agent is designed, set up and maintained by our own team. You deal with the people who build it.

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